Track and Field: How to Stay on Track

I don't really like to run. It hurts and I get a little bored. But add some competition to the effort and I am engaged. This is the reason why I loved being on the track team but still loathed running. Being on a team meant I was competing as an individual and a team. My mission was to run faster and jump higher. To accomplish these goals, you have to have a strong sense of self discipline to stay on track and improve. Being a star at work is no different and now more than ever, we are expected to run faster and jump when duty calls. It's best to stay ahead of yourself so when you fall behind, you can quickly catch up. Here are a few tips to help you stay on track and win with your team:



What motivates you? Most people start off their day easing into their routine. This is the first step to getting off track. For example, you can look busy at your desk by looking at your computer screen but catching up on the overnight Facebook news feed is not going to get you to the finish line for your day. You sit down at the computer, and you swear you'll be productive. Next thing you know, it's three hours later. You've checked your email, updated your Facebook status, browsed the trending topics on Twitter, read your RSS feeds, looked up your favorite band on Wikipedia, vanity googled yourself, cyber-stalked your ex, looked at all your high-school crushes' Facebook photos, watered your plants on Farmville, and lost a week's pay playing online poker.

Tomorrow, I dare you to mix up your routine and start your day with a mind charging activity that will motivate you to dig in. Go directly to your to do list and do not pass through Facebook, Twitter, or junk mail! In fact, many overachievers spend the first hour of their day working on tasks that accomplish their goals THEN they check email. Think about how much you can get done in that first hour of the day if you were not thinking about the ten things that dropped in your lap. There will be time to get those items done but if you jump into them now, it just may consume your entire day and you never got to the work that truly helps you meet your goals.

I have expanded my world of speaking to include building apartment communities. Many of you know, this was always my dream. I had no idea how many meetings are needed to build a great apartment community. There are days when I am rolling from one meeting to the next and it is vitally important to make sure this time is productive and concise. This is why I believe in agendas. Today when someone says you have an agenda they may not be flattering you! But in my world, it means you are organized and prepared. Two essential actions needed to stay on track. I learned years ago, if you have a meeting with certain departments at the Sears headquarters, you would be meeting in a room with no chairs, just pub tables (sadly there is not a dirty martini in sight) to lean on and take notes. The idea was that you will be more productive if you are standing versus sitting. At Chrysler Technology Center meeting rooms have timers for the lights and the maximum time is 30 min. When time is up the lights go dim. This is your reminder to wrap it up. We have to meet or our businesses would fail because nothing changed, make those meetings powerful.

I like outlook because I can set up appointments with myself. When there is something I have been procrastinating about I set up a meeting with myself to get it done. It is a reminder that the work needs to be done but the appointment takes some pressure off of me knowing that I have scheduled time approaching.



There are many of us that have to put diversions in our path because we simply do not have the discipline to stay on track. Look for tools that will set you up for success. StayFocusd is a productivity extension for Google Chrome that helps you stay focused on work by restricting the amount of time you can spend on time-wasting websites. Once your allotted time has been used up, the sites you have blocked will be inaccessible for the rest of the day. We have parental controls for our kids, so it is okay to have professional controls for you!

Now, Run Forrest RUN!

Dressing For The Dollar Store, Walmart and A Leasing Office

Allow me to stand on my soapbox for a moment. What are you wearing today? Does it look like you deserve to write a $12,000 contract? Flip flops are not career appearal. Each day we need to look in the mirror and ask ourselves, "would you rent from you?".

I feel that we got a little too casual over the years. I blame it on Southwest airlines and their shorts, polo shirts and tennis shoes. They were the anti uniform of the day and today it does not have the same impact. But I still love uniforms. We need to update our image for 2012. The Southwest Airlines look is no longer kool. In fact, it is worn out. Find your team's personality and express it in your dress. Nothing says professional like a team all dressed to kill and matching. If you are going to spend the money on uniforms, get some bang for the buck and match.

The trend for 2012 is back to professionalism, after all, it is what set apart the "good guys" during the recession. America is dressing back up and opting for ballet flats instead of flip flops. It's time to come to the closing table in a pressed shirt and jacket again.

Would You Dip Into The Company Ink?

Before you think this article does not pertain to you, allow me to clarify that I am not writing about internal office dating. We will reserve that article for later! Today I am asking the question, how far would you go for your company? Would you consider allowing yourself to be permanently branded with your company's logo or icon in the form of a tattoo? I know, I know, you company does not allow for visible tattoo's right? Okay, let's stick to the concept and think about your loyalty to the company. How loyal are you?

Employees of Anytime Fitness, a workout chain based in Hastings, Minn., can get the company's purple running man logo permanently inked on their bodies by a tattoo artist who shows up at monthly training sessions. More than 350 employees have gotten permanent tattoos including CEO Chuck Runyon.

Runyon says the tattoo represents a significant commitment to the brand. Employees receive standard benefits like retirement plans and health insurance, but they also have flexible hours and an office culture that includes contests and giveaways among staff, a combination of perks that Runyon believes encourages employee loyalty.

Studies show that employer loyalty is not what it used to be. I remember a time when another company came to me with an offer I could not refuse. My salary would increase by $20,000 annually, and my bonus opportunity would double. They would grant me an extra weeks vacation and give me a hefty car allowance which would enable me to get the convertible ride I had been eyeing on the car lot. The only thing that was missing in the offer was the fact that it was not Trammell Crow. You see, I was loyal to my employer who had basically raised me to be a shining star within the Trammell Crow group and I was very appreciative for that opportunity. I did not take the offer to my Regional Manager and ask them to meet the offer. That would have been an insult to the investment they made in me and the risk they took in hiring a fresh 18 year old with no experience.

While I never went as far as to sport the company ink, I did feel that I had a loyalty that I struggle to find in the world today. I can now look back and see that I made the right decision. My history with Trammell Crow has paid out ten fold for me. And, I bought a cool convertible car anyway!

Spring Office Cleaning

How many of you have more responsibilities today than you did a year ago? A virtual show of hands proves the answer is everyone! While I can't do much about that, I can help you set yourself up for success when it comes to getting it all done. We're all busy, but if you commit to set aside one day to organize your work space and put some effective systems in place for keeping it organized, you will spend less time digging and more time accomplishing your goals.

Reduce Clutter
Small and infrequently used items such as paper clips should go in your desk drawer. The top of your desk should be for things you are working on that day. Nothing else. Otherwise you become distracted and fall off your schedule for accomplishing the day's priorities. Move bulky items such as inbox trays, file folders and printers onto bookshelves.

Do you have that pile of cords on your floor and or draping off your desk? This looks messy and in turn sends a message of disorganization to your customers and coworkers. Control your cords! You can buy a fairly inexpensive cord holder that will keep everything together and out of the way.

Paper is a Fashion Don't
Keep in mind that 80% of paper you file, is never looked at again. Today, technology is allowing us to create digital storage and by creating a good back up system, we are more comfortable going paperless in our leasing offices. Often times, digital storage is faster to access saving you time in your day for other things, like figuring out what to do with the fax machine you have not used in 5 months.

Every desk will inevitably still have some paper. Don't let it take over your desk. Keep hanging files with these four categories: action, project, reference, and cluster. The cluster file may be new for you. It is one of my favorite time management techniques. When you know you have a big project coming up like writing your marketing plan, keep a file that contains notes, ideas, resources and gems. Now, when you sit down to embark on the project you will have an amazing jump start on getting your project underway. Clustering is also a good cure for procrastination.

Now that you are on your way to a solid spring cleaning, maintain order by instituting this three fold approach to staying organized:
1. Daily - every night, clean up your desk. Organize papers, files and projects so when you come in tomorrow your desk is ready for immediate action.

2. Quarterly - take and hour or so to see what systems need re-engineering and organizing. If everything is not working the way you would like it to, stop wasting time with inefficiencies and make necessary adjustments.

3. Yearly - between December and February is the time when you should annually purge old papers and files from your work area. Do it in these slower months so that when leasing picks up in March you are working in tip top shape.

Ready, Set, Lead

There are a few certainties in the world: people will disappoint you, others will amaze you and whatever you think about tomorrow is probably not going to happen. The reason? Change. And the rate of change is speeding up - rapidly. Several factors are causing this acceleration such as the expansion of technology, access and exposure to knowledge and our need to be entertained is insatiable.

By 1900, it had taken 150 years to double all human knowledge. Today it takes only two to three years. And some estimate that by the year 2020, knowledge will double every 72 days. The millennial generation (born in the 80's and 90's) are the largest to enter the workforce since the boomers. Nurtured through the era of "google it" instead of "look it up" they have a keen understanding of how to access anything. The question is, who is leading them?

In the past, leadership was an economic entity. The priority was to develop structures, set controls and raise income as effectively as possible. This was accomplished through a ladder system of people managing other people as they do tasks.

Today, the speed of change demands a evolved leader. To be that person, you must rapidly adapt to change and require constant involvement in skill development while leveraging increased knowledge. It is not enough to know how to do a report, but rather to read, react and adjust based on the lesson gleaned from the data.

We have to be experts in human capital, not just financial capital. We must master emotional intelligence not just economic competence. Control is out of style because it is the customer who is calling the shots. We have to align people based on this reality and not structures and spreadsheets.

Today's leader has a grasp of emotional aptitude and understands the new order of customer influence and peoples motivations. It less about technical or financial expertise.

Does this make you nervous? Think about what your computer can do for you. It does the counting, tracking and comparing. You have to be the person who understands what to do with the information. Now we shift from managing deadlines to managing success factors. A key success factor is to develop skills for your team members so they not only produce a report but react to the report. You lead them to direct change. Leadership does not happen while you are standing still.

Your ability to manage change will be your key success factor. And my friend, it is all changing. Winning organizations are building leaders faster.

Motivating Your Team In the New Year

Our front line team members are typically looking for a little fun and excitment at work. A great sales person loves to look forward to the unexpected and break out of a normal routine. My experience is that the front line loves to compete and work towards an goal for accomplishment. Start by asking them to compete with themselves. The best way to do this is to have a goal writing workshop. Ask each member of the team to write goals for near and distant terms. The goals should be both personal and professional because it is our pro life that gives us the fuel and resources for our personal life. Remember a goal must be written, shared, and specific with a deadline. Next write a plan to accomplish the goal. Create a visual board to remind people of their goals and their progress. Allow the team to decide what their prize for accomplishment will be.

Communication can be a source of motivation. Share with your team, each week, the goals of the property, specific areas of focus and success. Bring everyone into the “business” that you are managing. Don’t just make them feel like they are there to only do their jobs but that they are part of something bigger.

Start the new year on a positive, fun and meaningful note.

No Matter Who Signs Your Paycheck, You Are Self Employed

While traveling this week I overheard a conversation where two people were discussing their disappointment that someone got promoted over one of the ladies in the conversation. They were clearly unhappy and found a number of reasons why their company had failed them. I overheard excuses such as the promoted person had an easier property to manage, the president wanted a man in the position and she had not received enough training. And so I started thinking.....

While we are employees and someone signs our paycheck, we are really in charge of our own career. If you want something, ask for it. If you are told you are not ready for the next step in your career, find out why and change it. There are few victims when it comes to business. However, there are a whole lot of lazy people.

On the day that I was promoted into the coveted position as Director of Training, I was told that I was probably too young for the job (ahhhh, to be 24 years old again) but that I had the skills and the talent. The president also expressed to me that the most important quality I had going for me was that I took charge of my career and planned out the steps I needed to get the job I wanted. He called that ambition. I agree. I was the youngest person out of a sea of 27 more tenured people than me that applied for that internal promotion. Ambition pays off!

What can you do today to prepare you for the next step in your career? Email me at kate@KateGood.com if I can ever help you with your career goals.

Are we having fun yet?

At the AIM Conference in April of 2008 I attended the keynote speech delivered by Bob Parsons who leads the quirky team at GoDaddy.com. He closed his interesting, and at times alarming speech, with a quote from his younger brother (forgive me, he did not mention his brother's actual name). “We are not here for a long time, we are here for a good time.”

Many of us can find the fun in our personal lives, but what about our professional lives?

In the past year, my speaking schedule featured presentations at a number of company retreats. In fact, I checked my past calendars to discover that in the first 5 months of 2008 I spoke at more company retreats than I did in any other year since I began speaking 10 years ago! I have joined companies for beach get a ways, rock star parties, award events, mountain retreats, island fun and even a Mexican corporate vacation.

Sandwiched between the reports of job losses and foreclosures on the the morning news, there was a story about a study that was done on cows. The researchers discovered that cows that were verbally greeted each morning, stroked on their faces, and spoken to over and over again in a very positive tone, produced more milk than cows that were not spoken to or touched. Do you think this is true for humans? I do. The only problem is that in the work place, if you stroke a team member you will probably be sued! So give them the well deserved pat on the back instead and use your positive tone when speaking to your team. During this time, you should see people enjoying the fun and getting more work done.

While speaking at company retreats, I’ve seen smiles on faces and more company loyalty that seems to have been missing over the past few years. Bravo property management companies! Managing an apartment community is hard work in this economy and often a thankless job. Your team members feel a lot better about the job they are doing when rewarded with something fun to look forward to. It may seem like an easy event to cut out of your budget, but it could end up costing you too much. Let’s keep this positive fun trend going, and if you need a speaker for your retreat, call me at (480)888-5028! I promise to add to the fun with my humor and enthusiasm. And, we will get leasing rolling again in a slow economy.

I'm a Blue Blood

In December I was visiting with my client, Heather Slack who is a Vice President with Alliance Residential. We discussed common sales and management themes we shared and quickly acknowledged that so much of what we know and practice today came from the early years in our career working with Trammell Crow Residential. I will call this “back in the day.”

On my first day with this company, I was told that Trammell Crow was awarded the second best company in the nation to work for by Forbes Magazine. This was part of the impressive story we were instructed to tell every prospective resident. Our sales process was hammered into our heads that we should tell the Trammell Crow Story, discuss the 30 day move in guarantee and explain the 24 hour maintenance promise. But working for Trammell Crow was more than just a story.

I believe in traditions and in a time of change I like to see companies honoring their traditions. Some of the traditions at Trammell Crow would be that we would never step over a piece of trash, wear our uniform with pride, do right by those that do right, look forward to promotion from within, attract exceptional people, have the best benefits program in the industry (people would retire without ever missing a paycheck), and proudly wear your tenure pin.

There was a time when this was the largest and most prestigious company to work for. I think a lot of it had to do with the fact that in the 80’s we were building so many apartment communities and if you worked onsite, you wanted to work at the newest and nicest community. There was a strong company spirit rooted in the honor and tradition of working for this company.

As I grew in my career, I climbed to a position that created the opportunity to meet Trammell Crow at his home in Dallas. My president, Bruce Webster, arranged it so that I would get my tenure pin from Mr. Crow himself. To this day, I feel so lucky to cherish this photo as a milestone in my career. When the partners started to “cash out” by taking their divisions public, I was in the Chicago office and saw my division split between Gables and Avalon. While each of these companies seemed to be destined for exciting times, I was very sad to leave Trammell Crow.

Today I write in my blog with fond reflection of a time gone by, when there was a huge sense of pride and enthusiasm to be the most professional company in the industry. I wore my name tag and tenure pin with an attitude of excellence and carried my business card with responsibility to carry on the traditions. For this reason, Heather and I both agreed that our blood was Trammell Crow blue. I am sad to say that Mr. Crow died last week. Today, I see remnants of the company I once knew and hope to see the allegiance appear once again for another brand as strong as back in the day.